Multi-day install rollouts, planned in one view.
Built for the convoy work that single-day dispatch tools were never designed around. Hotel logistics, crew assignments, trip economics, and a manifest the techs can actually use.
Why this matters
Most field service software assumes a tech leaves home in the morning, does a few stops, and sleeps in their own bed. Convoy work breaks all of that. You're routing a 3-tech crew across 4 states over 6 days, you need 3 hotel rooms in the right city, you need lead and assistant pay splits to track per job, and you need to know whether the trip is actually profitable before you commit. Convoy Planner is the part of LeadRoute that handles that without forcing you back into spreadsheets.
What it does
Trip-level planning, not job-level
A trip is the unit of work. Multi-day, multi-stop, multi-tech. Jobs hang off trips. Hotels hang off trip nights. Pay splits roll up to the trip.
Hotel occupancy planner
Tells you exactly how many rooms you need each night based on crew assignments. Double-up, single rooms, who shares with who - the math stops being your problem.
Real drive times, not crow flies
Route legs use actual road network drive times. The 200-mile hop that's really 4 hours through mountains is treated like 4 hours, not 3.
Trip economics built in
Revenue, fuel, hotels, per-diem, and labor splits roll up. You can see whether a trip clears margin before you commit the crew.
Convoy manifest
One-page handoff for the techs - every stop, every hotel, every check-in number, who's doing what. Print it, text it, no app friction.
Vehicle assignments
Which truck is doing which leg. Especially useful when the tools and materials are in specific vehicles.
How it works
Drop in the jobs
Add the stops you need to hit. Locations, work types, expected duration.
Pick the crew and dates
LeadRoute clusters the jobs, suggests a day-by-day route, and books the hotel nights.
Review the economics
Revenue vs cost on one screen - if the trip doesn't clear margin, you see it before the crew leaves.
Send the manifest
Crew gets a one-page convoy manifest with every stop, hotel, and assignment. Status updates roll back into the trip view in real time.
What it replaces
A whiteboard, a Google Maps tab, a spreadsheet for hotel bookings, a separate spreadsheet for per-diem and labor cost, a group text for status updates, and someone in the office calling each tech every morning to confirm where they are. Convoy Planner is one view instead of seven.
Convoy Planner questions, answered
Do I need to plan every job inside Convoy Planner?
No - single-day local jobs run through the normal dispatch flow. Convoy Planner is for the multi-day, multi-stop trips that don't fit single-day dispatch. Both flows coexist.
Can I plan trips for crews I don't manage day-to-day?
Yes - assign any crew (employees or contractors) to a trip. The manifest is the handoff document and works whether or not the crew lives inside your LeadRoute org full-time.
How does pay work on a convoy trip?
Lead and assistant tech splits apply per job on the trip, the same way they would on a one-off job. Trip-level expenses (hotels, per-diem) roll up separately so you can see net per-tech earnings vs trip cost.
Can I see profitability before I commit the trip?
Yes - the Trip Economics view shows projected revenue vs projected cost (labor splits, hotels, per-diem, fuel estimate). If a trip won't clear margin, you see it on the planning screen, not three weeks after the trip is done.
Does the convoy manifest work on a phone?
Yes - it's a web view, no app install. Techs open it in their phone browser, see every stop and hotel for the trip, and can mark jobs complete from the same view.
See Convoy Planner in your own org.
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